Room-by-room bathroom procurement guide
Complete Bathroom Package Procurement Checklist
Build the package in two layers: record every product by room type, then check every interface between products. A complete list of models is not enough if the basin does not fit the vanity, the faucet does not fit the basin, or the shower enclosure conflicts with the floor and wall details.
Use the tables below as an RFQ worksheet. Replace each “confirm” item with the selected model, drawing revision, approved sample, required document, quantity, or open decision. The checklist defines what to ask; it does not imply a fixed package, universal compatibility, availability, or price.
Define project room and package types
Start with a room schedule, not a supplier catalog. Group repeated rooms into package codes, then separate suites, accessible rooms, public washrooms, service areas, and other exceptions. The complete bathroom supply route explains the broader package workflow for multi-category projects.
| Room schedule field | What to record | Why it matters |
|---|---|---|
| Package code | One stable code for each repeated room package | Connects products, drawings, quantities, packing, and approvals |
| Room type | Standard room, suite, accessible room, public washroom, or project-defined type | Prevents exceptional rooms from being hidden inside the base package |
| Package quantity | Base, alternate, spare, and provisional quantities | Keeps commercial comparison tied to the same scope |
| Drawing revision | Current room plan, elevations, and services drawing | Shows which physical interfaces the selected products must match |
| Decision status | Required, preferred, alternate, approved, or open | Separates firm requirements from unresolved choices |
Working rule: every product row should carry a package code, model or model status, quantity, drawing reference, sample status, document status, and substitution status.
Build the product assortment matrix by category
MICAWA’s confirmed portfolio covers sanitary ceramic ware, bathroom furniture, faucets, bathtubs, shower enclosures and screens, and bathroom accessories. Treat that portfolio as category scope, not proof that a specific model, finish, dimension, installation type, or document is available.
A. Sanitary ware
| Checklist item | Record for each toilet or urinal |
|---|---|
| Product and model | One-piece toilet, smart toilet, urinal, seat, flush component, and accessory scope |
| Installation interface | Trap or outlet arrangement, rough-in, water inlet, fixing, and service access shown on the current drawing |
| Configuration | Flush control, seat, electrical inputs for smart products, and included or excluded fittings |
| Evidence | Destination-market requirements and model-specific drawings, reports, certificates, labels, and manuals |
| Quantity | Package quantity, spares, alternates, and replacement-product assumptions |
B. Basins
| Checklist item | Record for each basin |
|---|---|
| Basin type | Countertop, undermount, pedestal, wall-hung, integrated, or another project-defined configuration |
| Dimensions | Overall size, bowl position, rim or cutout detail, and finished installation height |
| Faucet and waste | Tap-hole arrangement, overflow decision, waste position, and countertop-mounted or wall-mounted faucet relationship |
| Vanity compatibility | Cabinet opening, countertop cutout, support, drawer clearance, plumbing space, and approved joint detail |
| Approval basis | Model drawing, physical sample, vanity mock-up, finish reference, and quantity |
C. Bathroom vanities
| Checklist item | Record for each vanity |
|---|---|
| Cabinet scope | Width, depth, height, wall-mounted or floor-standing format, storage layout, fillers, and access panels |
| Material and finish | Required substrate information, exposed finish, edge treatment, colour reference, and sample approval |
| Basin and countertop | Basin model, countertop material or specification, cutout, backsplash, joints, and faucet-hole arrangement |
| Hardware | Hinges, runners, handles, mounting hardware, and replacement-component requirements |
| Mirror scope | Mirror or mirror cabinet, lighting or electrical inputs where applicable, dimensions, fixing, and packing responsibility |
D. Faucets and shower controls
| Checklist item | Record for each faucet or shower control |
|---|---|
| Product role | Basin faucet, shower mixer or system, bathtub filler, hand shower, outlet, or related accessory |
| Mounting and connection | Deck, wall, basin, or countertop mounting; connection standard; pipe position; concealed-body depth; and service access |
| Finish | Finish name, physical reference, accepted colour variation, and coordination with shower and cabinet hardware |
| Performance requirement | Project-defined flow, pressure, temperature-control, acoustic, or water-efficiency requirement and the evidence requested |
| Included parts | Hoses, valves, drains, mounting parts, trim, spares, and exclusions |
E. Bathtubs
| Checklist item | Record for each bathtub |
|---|---|
| Type and form | Freestanding, built-in, skirted, or another project-defined format and orientation |
| Dimensions and access | Overall dimensions, clearance, finished height, transport route, service access, and support detail |
| Waste and overflow | Waste location, overflow arrangement, trap access, floor penetration, and included fittings |
| Faucet interface | Wall, deck, floor, or tub-mounted filler position and coordination with the selected bath shape |
| Approval basis | Model drawing, material and finish information, sample or reference, installation detail, and quantity |
F. Shower enclosures
| Checklist item | Record for each enclosure or screen |
|---|---|
| Layout and opening | Walk-in, hinged, sliding, corner, or project-defined configuration; handing; clear opening; and swing zone |
| Site dimensions | Finished wall-to-wall dimensions, height, wall condition, floor level, threshold, and allowable adjustment |
| Glass and hardware | Required glass specification and evidence, frame or hardware scope, handles, seals, and finish reference |
| Installation interface | Fixing zones, waterproofing boundary, tile joints, curb or tray, falls, drainage, and nearby fittings |
| Survey and approval | Responsible survey party, measurement date, drawing revision, sample or finish approval, and quantity |
Cross-category coordination checklist
This is where package procurement creates the most value. Assign each interface to one drawing, sample, or written approval, and name the party responsible for closing it. Use the sourcing-model comparison to decide whether one coordinator or several category suppliers should own these interfaces: bathroom package vs individual sourcing.
| Interface | Coordination check | Approval record |
|---|---|---|
| Finish coordination | Compare faucets, shower controls, enclosure hardware, cabinet hardware, drains, and accessories under the same physical finish review. | Approved sample board, supplier, finish code, date, and accepted variation |
| Basin + vanity | Check basin support, cutout, rim, drawer and plumbing clearances, countertop joint, and installed height. | Coordinated shop drawing or approved mock-up |
| Faucet + basin | Check tap holes, spout position, reach, control clearance, splash relationship, supply connection, and waste scope. | Basin-and-faucet drawing plus approved model pair |
| Bathtub + waste + filler | Check filler position, waste and overflow, trap access, support, service zone, and floor or wall penetrations. | Coordinated plan, section, and included-parts list |
| Shower enclosure + floor/wall | Check finished opening, wall fixing, glass swing or sliding path, waterproofing, falls, drain, threshold, and nearby fittings. | Post-finish survey and approved enclosure drawing |
| Sanitary ware + services | Check outlet or trap arrangement, rough-in, water inlet, electrical supply where applicable, fixing, and maintenance access. | Current services drawing linked to the exact model |
| Room schedule + carton labels | Carry package code, building, floor, room type, category, model, quantity, and carton sequence into packing marks. | Approved packing and labelling schedule |
Confirm documentation and samples
Build a model-level document register. Category membership is not evidence that a particular model meets the destination market’s requirements. Ask the supplier to identify the exact model or variant covered by each drawing, report, certificate, label, or manual.
Document register
- model schedule and current technical drawings;
- installation, connection, and maintenance information;
- destination-market reports and certificate scope;
- labels, manuals, packing marks, and language requirements;
- open gaps, responsible party, and target decision date.
Sample and mock-up plan
- individual product samples for function and appearance;
- finish board for visible metal and furniture finishes;
- basin, vanity, faucet, and waste interface mock-up;
- bathtub and shower-enclosure installation review where risk is high;
- approved sample ID and its link to the production order.
Prepare quantities, packaging, and shipment plans
Issue quantities by package code, category, model, building, floor, and delivery phase. Keep base quantities, spares, alternates, and provisional items separate so bidders are pricing the same scope.
- 1. Confirm the packing unit. Record carton or crate scope, pieces per pack, package dimensions and weights, protective parts, and any items packed separately.
- 2. Carry room codes onto labels. Connect each carton to the building, phase, room package, category, model, and carton sequence needed at receiving.
- 3. Define consolidation rules. State which categories may ship together, who checks package counts, and how split or delayed items are recorded.
- 4. Plan receiving and site distribution. Match shipment sequence to storage limits, installation phases, handling routes, and responsibility for missing or damaged packages.
Complete bathroom RFQ checklist
Send one controlled RFQ package to every bidder. The detailed bathroom project RFQ checklist shows how to assemble the full document set for a comparable quotation.
| RFQ document | Minimum content | Status |
|---|---|---|
| Project and room schedule | Destination market, application, package codes, room types, quantities, phases, and exceptions | Included / open |
| Product assortment matrix | Sanitary ware, basins, vanities, faucets, bathtubs, enclosures, accessories, models, and alternates | Included / open |
| Interface register | Dependencies, responsible party, drawing or sample reference, decision owner, and status | Included / open |
| Finish and approval schedule | Finish references, samples, mock-ups, reviewers, approval dates, and production reference | Included / open |
| Evidence register | Required drawings, reports, certificates, labels, manuals, covered model, validity review, and gaps | Included / open |
| Commercial and delivery schedule | Inclusions, exclusions, quantity basis, packing, shipment phases, commercial terms, substitutions, and assumptions | Included / open |
For project-specific scope and quotation preparation, use the route for commercial project buyers or review the workflow for property development bathroom packages.
Review a room-by-room bathroom package
Send the room schedule, category matrix, interface register, drawings, required documents, quantities, and shipment phases. MICAWA can review which product and coordination details still need confirmation.
Send a complete bathroom package brief